Would you like to organize a Connecticut Junior Women club in your town? The following guidelines will help you,
and you may contact the CJW Director, Membership Chairwoman, Parliamentarian, and District Representative to assist you.
What is a Woman’s Club? It is a group of women from all walks of life who have joined together for fellowship and who
through constructive action help build, serve, improve and enjoy the community in which they live. Membership should mean
challenge to participants in club activities, an opportunity for broadening social contacts and one’s horizons, and for
dedicated service to one’s community. Club membership can develop a wide variety of interests, build lasting friendships
and bring to light one’s own hidden talents.
First Meeting (This meeting will determine your charter date)
1. Call together 12 to 15 prospective members.
2. Elect a temporary chairman and temporary secretary.
3. Ask a State or District Representative to present the story of Connecticut Junior Women, Inc. (CJW, Inc.), its structure, object and programs.
4. Ask leader to answer any questions concerning membership responsibilities and opportunities.
5. Adopt a motion (resolution) expressing the desire to form a club.
6. Adopt a motion authorizing the chair to appoint a Bylaws committee.
7. Appoint a Bylaws committee.
8. Discuss informally the desired Bylaw provisions.
9. Set time and place for next meeting.
10. Adjourn meeting by general consent.
Second Meeting (Temporary officers serve until election of formal officers)
1. Call the meeting to order.
2. Read and approve minutes of first meeting.
3. Read report of Bylaws committee with any amendments desired, by majority vote.
4. Adopt Bylaws by majority vote.**
5. Elect officers in accordance with the Bylaws. (At this time the new officers begin to serve.)
6. Recess to allow the signing of a permanent record sheet and payment of dues.
7. Determine final date for signing of charter members, whether at this meeting or a later meeting.
8. List special interests and talents of the members for committees.
9. Appoint committees at this meeting or a later date.
10. Assign responsibilities for the preparation of application to CJW for membership.
11. Conduct other pertinent business.
12. Adjourn meeting.
Important Points to Remember
1. The CJW District Representatives, Membership Chairwoman, and sponsoring club officers should be involved in each
step of the organization and in the continued support of a new club. Clubs often fall apart within a year of their formation because of lack of guidance.
2. The CJW Parliamentarian will provide direction for the new club to establish their own set of bylaws and standing rules.
The Bylaws of CJW, as well as the form for bylaws in Robert’s Rules of Order Newly Revised, should be studied before the bylaws of a
new club are drafted. While the bylaws need not conform, they should be in harmony and not in conflict. They should contain only
such provisions as are necessary for the basic needs of the new club. More detailed provisions may be added as needed.
3. Applications should be processed as soon, as is practicable. Delays may cause the members to lose interest. Whereas receipt
of their membership cards, the CJW blue book and program materials can stimulate an early sense of being in partnership with other clubs.
4. The new club president and her officers must submit to the State of Connecticut the required paperwork to obtain a federal
employer/tax ID number and incorporation papers with the Secretary of State (located on website
http://www.irs.ustreas.gov/plain/tax_edu/teletax/tc755.html).
This important process, when approved, will allow the club to open a bank account and include their membership in CJW, Inc. liability insurance for fundraising events.
** CJW requires as a formality that the CJW Parliamentarian and the executive committee members approve bylaws for new clubs.
A formal induction will be performed at a Board of Director’s meeting.
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